Construction receipt tracking software

The receipt problem on a jobsite

A busy contractor might run three or four supply-house trips a day across multiple jobs. The receipts come back wrinkled, half-faded, mixed in with the gas station and the lunch run. Getting them onto the right job — material vs fuel vs overhead — is exactly the kind of repetitive, error-prone work that gets skipped when the day runs long.

And the cost of skipping it compounds. A receipt that never gets filed is a material cost nobody sees, so the job looks more profitable than it is, and the next bid is built on a number that's quietly wrong.

How JobCostIT reads and files receipts

Photograph the receipt and JobCostIT's AI recognition does the entry: it pulls the vendor, total amount, date, invoice number, and the trade category, then assigns it to the job you're working on (or to company overhead for the non-job stuff like fuel). You confirm, and it's filed.

• Job assignment from the field. Scan from your phone and pick the active job — the receipt lands on that job's ledger immediately.
• Overhead and soft costs too. Fuel runs, office supplies, and tool purchases can be tagged as company overhead instead of a specific job. See contractor expense tracking.
• Batch scanning. Photograph a stack of receipts at once and assign each one rather than typing a single line.
• Vendor details captured. Vendor email, phone, and address are pulled from the receipt so your Subs & Vendors directory builds itself — useful for COI requests later.

Crew can scan, but can't delete

You can let trusted crew members scan receipts in the field so nothing gets lost in a pocket on the way home. Permissions keep it safe: crew can add receipts to a job, but only you can delete or edit them.